Bylaws


BYLAWS OF THE ILLINOIS LEGISLATIVE DIABETES CAUCUS

ARTICLE I – ILLINOIS LEGISLATIVE DIABETES CAUCUS,
The Illinois Legislative Diabetes Caucus will promote sound diabetes policy development including, but not limited to, the following:
(1)  The education of colleagues on key issues from consumer, family, and caregiver perspectives;
(2)  The establishment of a forum to develop political strategies to advance diabetes issues;
(3)  The development of local district-centric awareness activities;
(4)  The evaluation of legislative and public policy changes for the advancement of diabetes education, prevention and treatment;
(5)  Education regarding the differences between type I and type II diabetes and the dissemination of information regarding such differences; and
(6)  The creation of a forum for dialogue, learning and communication with varied stakeholders.
Section 1: The name of the organization shall be Illinois Legislative Diabetes Caucus.
Section 2: The Illinois Legislative Diabetes Caucus is organized exclusively for charitable and educational purposes.
The Illinois Legislative Diabetes Caucus will support public policies and programs to improve the lives of those affected by diabetes.
The Illinois Legislative Diabetes Caucus will work with advocates and stakeholders to create awareness and promote enhanced detection, prevention and management of the disease.
The Illinois Legislative Diabetes Caucus will hold informal meetings for members, affiliate members, and staff in both Springfield, Illinois and Chicago, Illinois to acquaint State agencies, members, affiliate members, and staff with relevant changes in the delivery, support, education, treatment and research of this disease.
The Illinois Legislative Diabetes Caucus will work to ensure that diabetes is adequately addressed in all relevant legislation and regulations.
The Illinois Legislative Diabetes Caucus will urge all committees of the Illinois General Assembly to support diabetes programs and patient care though letters and testimony.
The Illinois Legislative Diabetes Caucus will act as an information clearing house, a sustainable, dynamic entity, and a constituent outreach services organization.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall consist only of the members of the Board of Directors and volunteering members of the Illinois General Assembly.
Section 2: Affiliate Members. Affiliate membership is available to any and all interested parties. Affiliate members shall be representative of, but not limited to, corporations, government agencies, community service agencies, diabetes professionals, individual citizens that have a demonstrated interest in the Illinois legislative diabetes caucus.
ARTICLE III – ANNUAL MEETING
Section 1: Annual Meeting. The date of the regular annual meeting shall be set by the Board of Directors who shall also set the time and place.
Section 2: Special Meetings. Special meetings may be called by the Chair or the Executive Committee.
Section 3: Notice. Notice of each meeting shall be given to each voting member, by mail or email, not less than ten days before the meeting.
ARTICLE IV – BOARD OF DIRECTORS
Section 1: Board Role, Size, Compensation. The Board is responsible for the overall policy and direction of the Caucus. The Board delegates responsibility for day-to-day operations to Caucus committees, as established pursuant to the adoption of Article IV of the Caucus bylaws, and to Caucus members. The Board shall have up to 12 and not fewer than 7 members. Board members shall receive no compensation other than reasonable expenses.
Section 2: Meetings. The Board shall meet at least 3 times per year, at an agreed upon time and place.
Section 3: Board Elections. Election of new Board members or reelection of current Board members shall be the first item of business at the annual meeting of the corporation. Board members shall be elected and reelected by a majority vote of current Board members.
Section 4: Terms. All Board members shall serve 2 year terms, but are eligible for re-election.
Board membership terms shall coincide with the legislative terms of each General Assembly of the Sate of Illinois.
Section 5: Quorum. 30 percent of Board members must be present to constitute a quorum.
Quorum must be present before business can be transacted or motions made or passed.
Section 6: Notice. An official Board meeting requires that each Board member have written notice one weeks in advance.
Section 7. Officers and Duties. Six Board members shall serve as officers of the Board. Two members, one from each political party, shall serve as Co-Chairs. Two members, one from each political party, shall serve as Co-Vice Chairs. One member shall serve as Secretary. One member shall serve as Treasurer. Their duties are as follows.
Section 7, subsection (a). Co-Chairs. The Co-Chairs shall convene regularly scheduled Board meetings, and shall preside, or arrange for other members of the executive committee to preside, at each meeting in the following order: Vice-Chair, Secretary and Treasurer.
Section 7, subsection (b). Vice-Chairs. The Vice-Chairs will chair committees on special subjects as designated by the Board.
Section 7, subsection (c). Secretary. The Secretary shall be responsible for keeping records of Board actions, including, but not limited to, overseeing the taking of minutes at all Board meetings, sending out meeting announcements, distributing copies of minutes, and the agenda to each Board members, and assuring that corporate records are maintained.
Section 7, subsection (d). Treasurer. The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public.
Section 8. Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members by the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, and shall be voted upon at the next Board meeting. Board members who are elected to fill a vacancy shall serve a term which expires at the time that the vacating Board member’s term is scheduled to expire. These vacancies will be filled only to the end of the particular Board member’s term.
Section 9: Resignation, Termination and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excess absences from the Board if he or she has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining Board members.
Section 10: Special Meetings. Special meetings of the Board shall be called upon the request of the Co-Chairs or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member postmarked two weeks in advance.
ARTICLE V – COMMITTEES
Section 1: The Board may create committees as needed, such as fundraising, housing, etc. The Board Co-Chairs are responsible for appointing all committee chairs.
Section 2: The six officers serve as the members of the Executive Committee. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
Section 3: Finance Committee. The Treasurer shall act as chairperson of the Finance Committee. The Finance Committee shall consist of the Treasurer and three additional Board members.
The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and an annual budget with staff and other Board members. The Board must approve the budget. All expenditures must be itemized in the budget.
Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members and the public.
ARTICLE VI – AMENDMENTS
Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.